Oklahoma City is becoming a go-to destination for conference hosting, offering a blend of modern amenities and heartland hospitality. With its central location, diverse venues, and vibrant cultural scene, OKC is an attractive choice for event planners looking to create memorable experiences. Let's explore why conference hosting in Oklahoma City is gaining traction and how you can make the most of this dynamic city for your next event.

Choosing the Perfect Venue for Conference Hosting in Oklahoma City

When it comes to OKC event venues, you're spoiled for choice. The city boasts a range of options to suit various event sizes and styles:

• Oklahoma City Convention Center: A state-of-the-art facility with 200,000 square feet of exhibit space
• Cox Convention Center: Offering versatile spaces in the heart of downtown
• Chesapeake Energy Arena: Ideal for large-scale conferences and events
• National Cowboy & Western Heritage Museum: A unique venue for themed conferences

When selecting a venue, consider these factors:

Capacity and Layout

Ensure the space can comfortably accommodate your attendees and allow for smooth traffic flow. Many OKC venues offer flexible configurations to suit your specific needs.

Technology and Amenities

Look for venues with up-to-date audiovisual equipment, robust Wi-Fi, and on-site technical support. Oklahoma City's premier venues are well-equipped to handle the tech demands of modern conferences.

Accessibility and Parking

Choose a location that's easy to reach and offers ample parking. Many downtown OKC venues are within walking distance of hotels and attractions, making them convenient for out-of-town guests.

Planning a Conference in Oklahoma: Logistics and Services

Successful conference hosting in Oklahoma City requires careful planning and coordination. Here's a timeline to help you stay on track:

• 12+ months out: Select dates and venue
• 9-12 months: Develop conference program and begin marketing
• 6-9 months: Open registration and secure speakers
• 3-6 months: Finalize logistics and arrange catering
• 1-3 months: Conduct final venue walk-through and confirm all details

Oklahoma City offers a wealth of local vendors and suppliers to support your event. From audiovisual equipment rentals to conference catering services in OKC, you'll find professionals ready to bring your vision to life.

Conference Catering Services OKC

Food can make or break an event. Luckily, OKC's culinary scene is thriving. Many venues work with preferred caterers who can offer a taste of local flavors or accommodate diverse dietary needs. Don't forget to showcase Oklahoma specialties like chicken-fried steak or pecan pie for a true local experience.

Registration and Check-In Processes

Streamline your attendees' experience with efficient registration and check-in procedures. Consider using event management software that integrates with your conference app for a seamless process. Many OKC venues offer on-site registration areas and staff to assist with check-in.

Accommodations and Transportation for Conference Attendees

Conference accommodations in Oklahoma City range from luxury hotels to budget-friendly options. Many are conveniently located near popular venues:

• Omni Oklahoma City Hotel: Connected to the Convention Center
• 21c Museum Hotel: A unique boutique experience
• The Skirvin Hilton: A historic hotel in the heart of downtown

Transportation Options for Conference Goers in OKC

Getting around Oklahoma City is easy with various transportation choices:

• Will Rogers World Airport: Just 15 minutes from downtown, with numerous flights daily
• EMBARK: OKC's public transit system, including buses and a streetcar
• Ridesharing services: Uber and Lyft operate throughout the city
• Spokies: A bike-share program for short trips around downtown

Enhancing the Conference Experience with Oklahoma City Tourism

Make your conference memorable by incorporating local attractions and activities:

• Oklahoma City National Memorial & Museum: A moving tribute to the 1995 bombing victims
• Bricktown: Entertainment district with restaurants, bars, and canal boat rides
• Oklahoma City Museum of Art: Home to an impressive collection of glass sculptures
• Myriad Botanical Gardens: 15-acre urban park with a stunning crystal bridge conservatory

Consider organizing group excursions or providing free time for attendees to explore. You might arrange a guided tour of the Oklahoma State Capitol or a team-building activity at Riversport Adventures in the Boathouse District.

Tips for Successful Corporate Events in OKC

Networking Opportunities and Social Events

Facilitate connections by planning networking events in unique OKC venues. A welcome reception at the Roof Terrace of the Oklahoma City Museum of Art or a closing party at the Wheeler Ferris Wheel can create lasting memories.

Leveraging Local Partnerships

Connect with the Oklahoma City Convention & Visitors Bureau for support in planning your event. They can provide valuable resources, including visitor guides and local connections.

Marketing Your Conference

Highlight Oklahoma City's attractions in your marketing materials to boost attendance. Use social media to showcase the city's unique venues and experiences, and partner with local influencers to spread the word.

Conference hosting in Oklahoma City offers a blend of modern facilities, rich culture, and Midwestern charm. By leveraging the city's strengths and following these tips, you can create an engaging and memorable event that will have attendees eager to return.

Ready to take your conference to the next level? Consider using ConferenceTap to create a custom event app that will enhance attendee engagement and streamline your conference management. With features like live video streaming, networking tools, and integrated ticketing, ConferenceTap can help make your Oklahoma City conference a resounding success.

FAQ (Frequently Asked Questions)

What makes Oklahoma City a good choice for conference hosting?

Oklahoma City offers a central location, diverse venues, affordable accommodations, and a rich cultural scene. Its blend of modern amenities and heartland hospitality makes it an attractive destination for conferences of all sizes.

How far in advance should I start planning a conference in Oklahoma City?

It's best to start planning at least 12-18 months in advance, especially for larger conferences. This gives you ample time to secure your preferred venue, arrange accommodations, and develop a comprehensive marketing strategy.

What unique activities can I incorporate into my Oklahoma City conference?

Consider organizing tours of the Oklahoma City National Memorial, arranging a group outing to a Thunder basketball game, or hosting a reception in the Bricktown entertainment district. You could also incorporate team-building activities at Riversport Adventures or arrange a visit to the National Cowboy & Western Heritage Museum.

Are there any grants or incentives available for hosting conferences in Oklahoma City?

The Oklahoma City Convention & Visitors Bureau offers various support services for conference organizers, including potential incentives for qualifying events. It's best to contact them directly to discuss your specific event and potential assistance options.

How can I ensure my conference is environmentally friendly in Oklahoma City?

Many OKC venues have sustainability initiatives in place. Look for LEED-certified buildings, implement digital programs to reduce paper waste, use local and seasonal catering options, and encourage attendees to use public transportation or ridesharing services.