Planning a conference in the Mile High City? Denver offers an array of options for hosting memorable events that will leave your attendees buzzing with excitement. From world-class venues to breathtaking mountain views, this vibrant city has everything you need for a successful conference. Let's explore the ins and outs of Denver conference hosting and how you can make your next event a mile-high success.

Choosing the Perfect Denver Conference Venue

The foundation of any great conference is the venue. Denver boasts a variety of spaces to suit events of all sizes and styles. Here are some top options to consider:

Denver Convention Center

The Colorado Convention Center is a standout choice for large-scale events. With over 2 million square feet of space, it can accommodate conferences of any size. Its central location in downtown Denver makes it easily accessible for attendees.

Hotel Conference Facilities

Many Denver hotels offer excellent conference facilities. Some popular choices include:

• Hyatt Regency Denver at Colorado Convention Center
• Sheraton Denver Downtown Hotel
• The Brown Palace Hotel and Spa

These venues provide the convenience of on-site accommodations for your attendees.

Unique Event Venues

For a more distinctive experience, consider these unique spaces:

• Denver Museum of Nature & Science
• Wings Over the Rockies Air & Space Museum
• Denver Botanic Gardens

These venues can add a special touch to your conference and create memorable experiences for attendees.

Conference Planning Tips for a Successful Denver Event

Once you've selected your venue, it's time to dive into the planning process. Here are some key steps to ensure your Denver conference is a hit:

Set Clear Objectives and Budget

Define your conference goals and establish a realistic budget. This will guide your decision-making throughout the planning process.

Create a Timeline and Checklist

Develop a detailed timeline and checklist to keep your planning on track. Include key milestones such as:

• Venue booking
• Speaker confirmations
• Marketing campaign launch
• Registration deadlines

Market Your Conference

Develop a comprehensive marketing strategy to promote your event. Utilize social media, email marketing, and industry partnerships to reach your target audience.

Manage Registrations and Accommodations

Choose a user-friendly registration system and provide clear information about accommodation options for attendees.

Denver Accommodations for Conference Attendees

Ensuring comfortable accommodations for your attendees is crucial for a positive conference experience. Denver offers a range of options to suit various preferences and budgets.

Hotels Near Popular Conference Venues

Many hotels are conveniently located near major conference venues. Some options include:

• The Curtis - a DoubleTree by Hilton Hotel
• Grand Hyatt Denver
• Hilton Garden Inn Denver Downtown

Alternative Lodging Options

For attendees seeking a different experience, consider recommending:

• Airbnb rentals in trendy neighborhoods like LoDo or RiNo
• Boutique hotels such as The Maven or The Crawford Hotel

Negotiating Group Rates

Work with local hotels to secure group rates and room blocks for your attendees. This can provide significant savings and ensure availability during your conference dates.

Transportation Options for Denver Conference Hosting

Efficient transportation is key to a smooth conference experience. Denver offers several options to help attendees navigate the city with ease.

Denver International Airport Accessibility

Denver International Airport is well-connected to the city center. The A Line train provides a quick and affordable option for attendees to reach downtown Denver in about 37 minutes.

Public Transportation System

Denver's RTD system includes buses and light rail, making it easy for attendees to explore the city. Consider providing transit passes as part of your conference package.

Shuttle Services and Ride-sharing

Arrange shuttle services between your venue and popular hotels. Alternatively, partner with ride-sharing companies to offer discounted rides for your attendees.

Parking Considerations

If many attendees plan to drive, ensure your venue has ample parking or provide information about nearby parking options.

Catering Services for Denver Conferences

Great food can elevate your conference experience. Denver's culinary scene offers plenty of options to satisfy your attendees' appetites.

Popular Catering Companies

Some well-regarded catering options in Denver include:

• Epicurean Group
• Occasions Catering
• Footers Catering

Menu Planning and Dietary Considerations

Work with your chosen caterer to create a diverse menu that accommodates various dietary restrictions and preferences. Consider offering:

• Vegetarian and vegan options
• Gluten-free choices
• Allergen-free meals

Incorporating Local Cuisine

Showcase Denver's culinary scene by including local specialties in your menu. Consider options like:

• Colorado lamb
• Rocky Mountain oysters (for the adventurous)
• Craft beer pairings from local breweries

Enhancing Your Conference with Denver Team Building Activities

Incorporate team building activities to boost engagement and networking opportunities at your conference. Denver's unique location offers a variety of options:

Outdoor Activities and Excursions

• Hiking in nearby Rocky Mountain National Park
• Group cycling tours along Denver's extensive bike paths
• Whitewater rafting on Clear Creek

Cultural Experiences and Attractions

• Guided tours of the Denver Art Museum
• Group cooking classes featuring local cuisine
• Brewery tours in the RiNo Art District

Networking Events and Social Gatherings

• Rooftop receptions with stunning city views
• Cocktail hours at unique venues like Union Station
• Group outings to Colorado Rockies games (in season)

By incorporating these elements into your conference planning, you'll create a memorable experience that goes beyond typical professional development. Your attendees will appreciate the opportunity to explore Denver while connecting with peers and learning valuable insights.

Remember, successful Denver conference hosting requires attention to detail and careful planning. By choosing the right venue, providing comfortable accommodations, arranging efficient transportation, offering delicious catering, and incorporating engaging activities, you'll set the stage for a conference that attendees will talk about for years to come.

Ready to take your conference planning to the next level? Consider using ConferenceTap to streamline your event management process. With features like live video streaming, networking tools, and custom registration pages, ConferenceTap can help you create a seamless experience for both in-person and virtual attendees. Book a demo today and discover how we can help make your Denver conference a resounding success!

FAQ (Frequently Asked Questions)

What is the best time of year to host a conference in Denver?

Denver enjoys over 300 days of sunshine annually, making it a great year-round destination. However, spring (April to May) and fall (September to October) offer mild temperatures and beautiful scenery, ideal for conferences.

How far in advance should I start planning my Denver conference?

It's recommended to start planning at least 12-18 months in advance, especially for large conferences. This allows ample time to secure your preferred venue, arrange accommodations, and develop a comprehensive marketing strategy.

Are there any unique Denver experiences I can incorporate into my conference?

Absolutely! Consider organizing a group trip to Red Rocks Amphitheatre, arranging a tour of Coors Field, or hosting a reception at the Denver Botanic Gardens. These unique experiences can make your conference truly memorable.

What are some budget-friendly options for hosting a conference in Denver?

Consider hosting your event during the off-peak season (November to March, excluding holidays) for better rates. You can also look into venues outside the downtown area or explore package deals that include accommodations and catering.

How can I ensure my conference is environmentally friendly?

Denver is known for its commitment to sustainability. Choose venues with green certifications, opt for locally-sourced catering, encourage the use of public transportation, and minimize paper usage by utilizing digital programs and materials.